Employment Opportunities » Accounts Payable/Tuition Receivable Associate

Accounts Payable/Tuition Receivable Associate

Title
Accounts Payable/Tuition Receivable Associate
Description
Part-Time hire (25 hours per week)

Accounts Payable Duties:
• Assemble, review and verify invoices and check requests
• Ensures that all check requests are properly authorized and coded to the appropriate accounts
• Enter invoices into system for payment, prepare and perform check run twice weekly
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
• Monitor accounts to ensure payments are up to date
• Ensuring payment is received for any outstanding credits
• Research and resolve invoice discrepancies and issues
• Correspond with vendors and respond to inquiries
• Maintains the present vendor files and maintains historical vendor files and locates any vendor
• Maintains vendor compliance by obtaining W-9’s and maintains W-9 records

Tuition Receivable Associate Duties:
• Uses discretion and professional courtesy to discuss tuition payment issues with our families
• Able to assist families with general inquiries regarding FACTS tuition management
• Assists the Finance associate with month end close reports

Other Duties:
• Updates daily the cash receipts journal
• Requests various certificates of insurance and maintains records
Requirements
• Knowledge of and at least 3 years experience with Accounts Payable
• Knowledge of Blackbaud Financial Edge and Proficient in Excel and Word
• Knowledge of label creation and mail merge
• Proficient in data entry with attention to detail and accuracy
• Highly organized with the ability to prioritize
• Maintains confidentiality
• Exhibits excellent communication skills with families and vendors
• Ability to meet deadlines
• Ability to work as part of a team
Please send resumes with cover letter to finance@notredameacademy.org by 1/18/2019.
Contact
Phone:
Fax:
finance@notredameacademy.org
134 Howard Ave, Staten Island, NY 10301